Department of Energy (DOE) Radiological Control Manual

Chapter 1 - Excellence in Radiological Control

Part 5 - DOE Management

Table of Contents (Articles 15x)

• 151 Program Office
• 152 Operations Offices and Applicable Field Offices
• 153 Department Policy
• 154 Department Independent Radiological Control Performance Oversight
• 155 Radiological Control Coordinating Committee
• 156 DOE Employees in the Workplace

Article 151 - Program Office

1. Secretarial Officers are responsible for the establishment and maintenance of radiological control programs for activities under their cognizance, and are accountable for the quality and performance of radiological work conducted at their assigned sites.

2. Each Secretarial Officer shall designate a person who can be the Program Office focal point on radiological control matters with the DOE Operations Office and applicable Field Office Managers, counterparts within DOE and the contractor organizations. This person is referred to in this Manual as the Radiological Control Program Advisor.

Article 152 - Operations Offices and Applicable Field Offices

1. Managers of Operations Offices and the Rocky Flats and Fernald Field Offices are responsible for the line management function of conducting day-to-day oversight of contractor activities, including monitoring the quality and performance of radiological work.

2. Managers of Operations Offices and the Rocky Flats and Fernald Field Offices shall designate a person to be responsible for providing radiological control program oversight, which includes appraisals, surveillance and monitoring of performance, interacting routinely with the Radiological Control Program Advisors of the affected DOE Program Offices, assisting the DOE field line organization in the use of this Manual and interacting on a periodic basis with counterparts at other sites.

Article 153 - Department Policy

The Assistant Secretary for Environment, Safety and Health (EH) is responsible for promulgating and maintaining the overall DOE policy and standards with respect to radiological health and safety. EH is also responsible for periodically revising the Manual to make corrections or improvements to the document. Subject matter experts within EH for areas such as radiological health effects, health physics, dosimetry, instrumentation, training and radiological controls should be relied upon by other DOE elements for technical support in addressing problems or unique situations.

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Article 154 - Department Independent Radiological Control Performance Oversight

The Office of Environment, Safety and Health carries out its responsibility to provide independent radiological control performance oversight, on behalf of the Secretary of Energy, through various means, including the following:

1. Uses the Radiological Control Manual as its basis document.

2. Assesses DOE Program, Operations, and applicable Field Office performance of their line management responsibilities for implementing and maintaining radiological controls as detailed in the Radiological Control Manual.

3. Assesses contractor performance against the requirements of their Site-Specific Radiological Control Manual.

Article 155 - Radiological Control Coordinating Committee

1. The DOE Headquarters Radiological Control Coordinating Committee shall as a minimum, consist of the Radiological Control Program Advisors from the Offices of Defense Programs, Energy Research, Environmental Restoration and Waste Management and Nuclear Energy along with representatives from the Offices of Environment, Safety and Health and Field Management. A charter for this committee shall be approved and its performance monitored by the Deputy Secretary. A Chairperson shall be designated by the Deputy Secretary and should be appointed for a minimum of one year.

2. The Radiological Control Coordinating Committee is expected to receive and review suggestions, concerns and comments from its individual members, Operations Offices and contractors. The Committee shall function in a collective manner to promote a consistent and uniform emphasis in the direction and implementation of this Manual. Communications with the Radiological Control Coordinating Committee should follow standard administrative and reporting channels.

3. The Radiological Control Coordinating Committee should meet at least quarterly and more frequently during periods of transition.

4. Radiological Control Coordinating Committee meetings should include representatives from Operations Offices and recognized industry experts from outside the Department. The interaction with non-DOE professionals enhances the awareness of state-of-the-art technology and practices.

Article 156 - DOE Employees in the Workplace

DOE employees at a DOE site or facility are subject to and shall adhere to the provisions of this Manual and the contractor's Site-Specific Radiological Control Manual.

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